Client Summary:

This position is for an administrative assistant to the Company's Chief Compliance Officer (CCO).

Job Summary:

This position performs administrative assistance, and coordinates and supports the work of the Company's Chief Compliance Officer (CCO).  The position may also include specific project assignments and some duties of the CCO.

Key Job Responsibilities:

• Screens, coordinates, responds to and schedules telephone inquiries, voice mail and telephone conferences
• Coordinates and manages CCO’s calendar, keeps CCO on schedule
• Reviews  and monitors emails for CCO
• Manages client expectations while exemplifying company's Core Values
• Drafts and finalizes correspondence and follow up, as appropriate, and as instructed by CCO
• Opens mail, prioritizes and reviews with CCO
• Prepares and sends speaking or other marketing materials to clients, as appropriate, and as instructed by CCO
• Coordinates registration of and/or speaking at seminars and monitors continuing education requirements
• Makes travel arrangements; prepares travel folder
• Finalizes documentation, as appropriate, and as instructed by CCO
• Maintains and organizes files
• Maintains research files
• Reconciles American Express account
• Updates library publications
• Assists Compliance Team and other teams, as appropriate, and as instructed by CCO
• Regularly participates in meetings and is dependable as an internal/external resource on assigned projects
• Other responsibilities as assigned by CCO

Ideal Candidate's Qualifications and Experience:

• Ability to be flexible and adaptable to constantly changing environment
• Effective communication skills, written, oral, and listening
• Strong internal and external client service skills
• Demonstrates excellent organizational, prioritization and multi-tasking skills
• Must be able to work independently and as an effective team member
• Problem solving and strong analytical ability
• Ability to remain calm under pressure
• Bachelor’s Degree in relevant field or equivalent work experience
• Able to orchestrate large volumes of data while meeting critical deadlines
• Must be proficient in MS Office applications, including Power Point